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How to Create an Accessible PowerPoint Presentation

Part 1: Create the HTML version of your presentation with PowerPoint.

  1. Open your presentation in PowerPoint; choose "file/save as html".
  2. This opens up the Internet Assistant wizard for PowerPoint.
  3. Under layout selection: choose page style standard.
  4. For graphic type: choose GIF.
  5. For graphic size: 640 x 480, ¾ width of screen works well.
  6. Information page is optional; I haven’t used this option.
  7. Colors and buttons: use browser colors.
  8. Layout options: choose button style that you prefer; and placement of buttons on page. Above or below the graphic usually works well.
  9. Save locally in the directory of your choice.

Part 2: Create the accessible version with FrontPage.

  1. Import your presentation into FrontPage.
  2. Edit Pages: In HTML editor, remove comments.
  3. Insert the current DOCTYPE for the version of html that you are using.
  4. For the index.htm page: add a link to the text version of the presentation. (‘Click here to start’ only goes to the first slide of the graphic version). The default links to the individual pages also go to the graphic version; be sure to add links to the text version of individual pages.
  5. For the graphics pages (usually sldnnn.htm), be sure that there is "alt text" for all buttons and the slide image. In the HTML editor, remove the tag "usemap=#Objmap" from the slide image. The slide image can be linked to the text page if desired.
  6. For the text pages (usually tsldnnn.htm), be sure to add links back to the table of contents, and to the last slide.
  7. Format pages as desired; also check for deprecated HTML tags if you wish to validate the HTML.

Written by: Mary Morelli